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Operational Principles Stroud Heritage Conservation Trust

1. CONSERVATION PROJECTS

Stroud Heritage Conservation Incorporated (SHCI), as Trustee of the Stroud Heritage Conservation Trust, has the main objective of conserving St John’s Church, St John’s Rectory, St John’s Parish Hall, and Quambi House together with their grounds. The definition of conservation in its constitution embraces “preservation, restoration, adaptation and reconstruction”.

1.1 Funding notice: SHCI will seek the closest possible collaboration and sharing of information with the owners of the four buildings: Diocese of Newcastle Property Trust and Great Lakes Council
The principal channel of regular information will be the Authorised Representatives of the Organisational Members of SHCI through their reports to their organisations: Great Lakes Council, the Anglican Diocese of Newcastle and the Friends of St John’s Stroud Incorporated. The buildings’ owners will thus have due notice when the Trust fund rises to a sufficient level for the board to consider grant applications.
 
1.2 Applications:
By the SHCI constitution, the board must ensure that all conservation is carried out in compliance with the Burra Charter, the nationally accepted standard for conservation processes, and in compliance with all legal and regulatory requirements of State Heritage NSW and Great Lakes council.
It will therefore require that each application for funding of a project comes with the authority of the owners and includes a scope of works endorsed by a heritage architect or heritage engineer as conforming to these standards and rules. Church property requires an approval from the Newcastle Diocese Church Property Approvals Board and Quambi requires approval from the appropriate authority in Great Lakes Council.
 
1.3 Payments by Trust: The owners of the buildings or their representatives will manage, supervise and take responsibility for the works undertaken. However, all applications to the board for grant payments must be accompanied by evidence of costs incurred and the certificate of supervising architect or engineer that the work has been completed in accordance with best practice as defined by the Burra Charter.
This rule will apply both to progress payments and to final payments. Grant payments may go to the owners by way of reimbursement or may be made directly to contractors. In either case the certificate of supervising architect or engineer will be required.
According to the nature of the work, the board may require a before-and-after photographic record.
 
1.4 Collaboration by advisers: Because of the close relationship of the four St John’s Group buildings - in location, history and architecture - the board will encourage the two sets of owners to ensure a collaborative relationship between their respective architects and engineers.
The board must remain mindful that management of the buildings is the owners’ responsibility. Nevertheless, to harmonise conservation strategy, it will be open to the board to suggest to the owners that they consider engaging the same set of professional advisers for all four buildings and the whole of the site.
 
1.5 Government grants: The board will encourage the building’s owners to apply for State and Commonwealth grants that are offered from time to time for heritage restoration. Generally these grants are offered on a subsidy basis, typically dollar for dollar. In such cases, Trust funds might well be allocated to pay part or all of the the required local element of funding.
Adopted by the Board 04.06.2013

2. BOARD COMPOSITION

2.1 The Board will seek to ensure that at all times the membership of the Board includes the Authorised Representative of each of the Organisational Members of the association.
Item 2.1 adopted by the Board 31.10.2013